Hitchin Darts League GDPR Policy

Protecting Your Personal Data

Introduction

The Hitchin Darts League (HDL) is committed to ensuring the privacy and protection of all personal data that we collect, process, and store. This GDPR Policy outlines our responsibilities and practices in compliance with the General Data Protection Regulation (GDPR) and other relevant data protection laws.

Data Collection

We collect personal data for various purposes related to the administration and organization of the Hitchin Darts League. This data may include, but is not limited to:

• Name
• Contact details (e.g., email address, phone number)
• Team affiliation
• Player performance statistics

We collect data directly from individuals through registration forms, correspondence, and participation in league activities.

Purposes of Data Processing

The personal data we collect is processed for the following purposes:

• Managing player registrations and team affiliations
• Organizing and scheduling matches
• Recording and publicizing player performance statistics
• Communicating with players and team representatives
• Ensuring the safety and well-being of participants

Legal Basis for Processing

Our legal basis for processing personal data includes:

• Consent: Participants provide explicit consent for their data to be collected and used for specific purposes.
• Contractual necessity: Processing is necessary for the performance of tasks related to league participation and management.
• Legitimate interests: Processing is necessary for the legitimate interests of the HDL, provided these interests are not overridden by participants' rights and interests.

Data Sharing and Disclosure

We may share personal data with the following parties for specific purposes:

• League officials: For the administration and organization of matches and events.
• Team representatives: For communication and coordination purposes.
• Public: Player performance statistics may be published on our website and social media platforms.

We do not share personal data with third parties for marketing purposes.

Data Security

The HDL takes the security of personal data seriously and implements appropriate technical and organizational measures to protect it from unauthorized access, loss, or destruction. These measures include, but are not limited to:

• Data encryption
• Access controls and authentication
• Regular data backup and recovery procedures

Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected and to comply with legal obligations. Once data is no longer needed, we securely delete or anonymize it.

Data Subject Rights

Individuals have the following rights under GDPR:

• Right to access: Request a copy of the personal data we hold about them.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of their personal data under certain conditions.
• Right to restrict processing: Request limitation on the processing of their data.
• Right to data portability: Request transfer of their data to another organization or themselves in a structured, commonly used format.
• Right to object: Object to the processing of their data based on legitimate interests or direct marketing purposes.

To exercise these rights, individuals can contact us using the information provided in the "Contact Us" section.

Contact Us

For any questions or concerns regarding this GDPR Policy or the handling of personal data, please contact us at:

• Email: info@hitchindartsleague.co.uk

Changes to this Policy

We may update this GDPR Policy from time to time to reflect changes in our practices and legal obligations. We will notify participants of any significant changes and provide the updated policy on our website.

Conclusion

The Hitchin Darts League is dedicated to protecting the personal data of all participants and ensuring compliance with GDPR and other relevant data protection laws. By participating in our league, individuals acknowledge and consent to the collection and processing of their data in accordance with this policy.

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